CollectiveABM Privacy Policy

Below is all the information about the processing of personal data of people using the Collective ABM website (collectiveabm.com) and Collective ABM services. If you have additional questions about the processing of your data, you can contact us via the email address backoffice@collectiveabm.com.

Controller

The controller of your personal data is CollectiveABM LTD, Office 628b, 182-184 High Street North, East Ham, London, United Kingdom, E6 2JA

The purposes of processing of personal data

Depending on how you use our website or that you use our services, your data will be processed as follows:

• If you ask us for free trial, your data will be processed for the following purposes:
  • to present you a trial version of our products, and if you are interested in our products afterwards, to enter into an agreement with you – your data will therefore be processed in order to take actions at your request before entering into a contract (which constitutes a legal basis under Art. 6(1)(b) of the GDPR);
  • to inform you about what we do and the products we can offer, and to determine after the meeting whether you are interested in our offer – your data will therefore be processed in our legitimate interest, including for direct marketing purposes (which constitutes a legal basis under Art. 6(1)(f) of the GDPR).
• If you only contact us via the contact form provided on the Collective ABM website, your data will be processed solely for the purpose of reviewing your inquiry and providing a response – your data will therefore be processed in our legitimate interest, which is to respond or react to your attempt to contact us (which constitutes a legal basis under Art. 6(1)(f) of the EU GDPR).
• If you use our services and assign with us an agreement (including “Order form”), data of you or your representatives, employees, coworkers, or other people engaged in the performance of the agreement, will be processed for the following purposes:
  • if you enter into a contract with us as a natural person – for the purpose of performing the contract concluded with you, i.e. based on Art. 6(1)(b) GDPR;
  • if you enter into a contract with us as a representative of a legal entity – for the purpose of performing the contract concluded with the entity you represent, based on Art. 6(1)(f) GDPR.

The recipients of the personal data

Your personal data may be disclosed to entities that process data on our behalf in connection with our use of third party services, i.e.:

• service providers supplying us with technical, IT and organizational solutions enabling us to operate the Collective ABM website (in particular, hosting, computer software and email providers),
• legal and advisory service providers providing us with legal or advisory support (in particular, a law firm).

We only provide the collected personal data to the selected provider only in the case and to the extent necessary to fulfill the given purpose of data processing in accordance with this privacy policy and only use such processors that provide sufficient guarantees to implement appropriate technical and organizational measures so that the processing meets the requirements of the GDPR and protects your rights.

Time of processing personal data

The period for which we process your data depends on the purpose for which we process it.

• To the extent that we process your data in order to take actions before entering into a contract with you (conducting the trial, sending you an offer) – until we receive information from you that you are no longer interested in our services. If you decide to enter into a contract with us, we will then process your data based on this contract and in accordance with the terms described in it.
• To the extent that we process your data based on our legitimate interest in obtaining information from you about whether you are interested in our offer and informing you about our offer – until you object to the processing of your personal data, but no longer than until the end of the next calendar year after the year in which you provided us with your data.
• To the extent that we process your data in connection with your inquiry or other type of message – until we conclude our correspondence (if this will be directly indicated in our messages) or until the end of the next calendar year after the year in which you provided us with your data (if our messages do not directly indicate the intention to conclude the correspondence).
• To the extent that we process your data in order to perform the agreement (including “Order form”) – until the termination of the agreement concluded between us, with the period being extended each time by a period specified by generally applicable law, e.g., in order to fulfill public law obligations imposed on the controller or necessary for the settlement of the agreement and for pursuing claims related to payment for our services, of the statute of limitations for claims, if the processing of personal data is necessary for pursuing potential claims or defending against such claims, or clarify the circumstances of unauthorized use of the Service.

Other rules about processing of your personal data

• Providing your personal data is not mandatory in any case, but it is necessary if you wish to get a free trial or contact us – otherwise, we will not be able to give you the access to a trial or respond to your message
• We will not make automated decisions, including profiling, based on the data you have provided.
• If you use our services and assign with us an agreement (including “Order form”) on behalf of some legal entity you undertake to provide to representatives and persons employed by you (regardless of the legal basis of employment, including civil law contracts), whose personal data will be disclosed to us as data controller in connection with the conclusion and execution of the agreement, with the information indicated in Art. 14 of GDPR. We may request from you confirmation of the fulfilment of the aforementioned obligation in order to demonstrate the fulfilment of yours obligations as data controller.

Your rights in connection with processing of personal data

You have the right to:

• Obtain information about the right to request access to your personal data, their rectification, erasure, or restriction of processing from the data controller.
• File a complaint with the supervisory authority, such as the Polish Personal Data Protection Office (UODO), or another authority, which you can find on the European Data Protection Board website: https://www.edpb.europa.eu/about-edpb/about-edpb/members_en#member-pl.
• In the case of processing your data for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, to the extent that the processing is related to such direct marketing.
• In other situations (other than direct marketing), you have the right to object for reasons related to your particular situation.

Changes to Privacy Policy

All changes to this Privacy Policy take effect on the day the updated policy is published. Due to the lack of appropriate technical measures, we will not inform you about any changes in any way other than by updating this online document.